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Learning and Study

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Organising your study spaces

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Managing email, calendars and bookmarks

Email

Inbox Zero

Every time you receive an email, make a quick decision to:

  • Delete: move it to the bin or archive it without reading it
  • Delegate: ask somebody else to deal with it
  • Respond: Follow the two minute rule - if you can reply to it straight away and it will only take a couple of minutes, do so
  • Defer: put it on your task list, archive it so it is no longer in your inbox and deal with it later
  • Do: carry out whatever activity the email actually asks you to do

Use labels, filters and rules to organise your mail

The help section of your email/webmail client will give you information on how to set up automatic rules to send emails from specific people or organisations to their own folder, label or section of your mailbox. This makes it easier to find messages and keeps less important information, for example mailing list emails, out of your inbox.

Calendar

Make sure you add all your activities and deadlines to your calendar. If you use an electronic calendar, synchronise it with all your devices.

Favourites and bookmarks

Favourites and bookmarks are a good way of saving links to useful sites, but it is important to organise them into folders and review them regularly, otherwise you will never find the site you need. All web browsers have instruction pages on how to do this.

There are also tools which allow you to take your favourite websites with you, and store and annotate web pages. An example is 'Diigo'.